Caretaker

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 Duty Examples of Crystal River Ranch Caretaker

The caretaker will be on site five days per week.  The days off will be coordinated with the President or a designated representative.

1. Water System:
   • Maintain a Washington State Water Manager I level license.
   • Operate and maintain water system in accordance with Washington State and Pierce County regulations.
   • Obtain Board approval for repairs beyond Petty Cash authority and/or emergency fund of $500.00.
   • Maintain auxiliary pump and generator for water system.
   • Check and blow-down standpipes twice a year.
   • Help compile and maintain a set of operating procedures for the CRR water system.
2. Maintenance – Buildings and Equipment:
   • Keep Recreation Room and Common Areas in a neat and clean condition.
   • Collect trash and litter from Common Areas, and empty cans into central trash receptacle.
   • Perform an on-site inspection of all buildings once a month.
   • Do routine repair and maintenance work to buildings and equipment (stables, picnic areas, trails and ranch vehicles).
   • Coordinate major repair work requiring   outside assistance with Board of Directors.
   • Maintain picnic areas, lawns, trails, ditches, etc.
   • Remove, cut up and haul away any fallen or dangerous trees in road right of way and common areas.
   • Coordinate snow removal operations on roads and common areas with Pierce County and local snow removal contractors.
   • Check in new horses, collecting necessary paperwork and fees; check out horses leaving the facility, insuring that stalls are left in good condition.
3. Community Interface:
   • Provide assistance to lot owners within Ranch area, including resolving situations such as protection of property and elimination of unsafe conditions.
   • Attend all Association Board meetings and Commission meetings and provide the Board with a status report.
   • Maintain a daily record in a monthly journal that tracks time spent on various duties.
   • Submit the record monthly to the President.
   • Perform any and all other tasks as the Board shall reasonably request from time to time.
   • Specific direction shall come from the President.
4. Security:
   • Using ranch vehicles, drive through entire network of Ranch, including cul-de-sacs, a minimum of once per day (more often on weekends) checking to see that everything is in order. ENSURE SCHEDULE IS RANDOM TO PREVENT ADVANCE KNOWLEDGE OF ROUNDS.
   • Physically perform “walk around” inspections of each non-permanent residence a minimum of once a week.
   • Notify lot owner and authorities of vandalism or any malefaction.
   • Keep record of incidents in daily journal.
   • Immediately report to the appropriate authorities all observed violations of  county laws and CRR covenants.
   • Make a reasonable attempt to resolve minor violations in a courteous manner before reporting them to authorities.
   • In the event of fire or medical emergency call 911.
5. Administration:
   • Refer all correspondence pertaining to CRR business activities to the Association President, Secretary or Treasurer.
   • Maintain record of money received and turn same over to Treasurer  monthly (i.e., stable fees, coin boxes, copies).
   • Assist with yearly assessment billings under the direction of the Treasurer.